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III. Processing of payment documents for procurement done through Alternative Mode (Canvass/Shopping)
III. Processing of payment documents for procurement done through Alternative Mode (Canvass/Shopping)
Alternative Mode (Canvass/Shopping) of procurement is allowed when the amount of materials or services to be procured is less than P200,000.00. Payment can be made by preparing Disbursement Voucher and attachments in the Office of the Municipal Engineer upon submission by clients of complete mandatory requirements
Office or Division : Office of the Municipal Engineer
Classification : Simple
Types of Transaction : G2C - Government to Client
Who may avail: Suppliers/Contractors
Checklist of Requirements
Checklist of Requirements
Process - A. For procurement of goods
Process - A. For procurement of goods
Step 1
Step 1
Submit the delivery receipt and wait for the confirmation as to completeness of items delivered
Agency Action :
Accept the delivery receipt and verify the completeness of items delivered, sign the same if complete and return to the client. If not, notify the client to complete the items and return
Fees to be Paid: None
Processing Time : 30 minutes
Person Responsible:
Mabini Guino
Step 2
Step 2
Submit the required documents listed in the checklist
Agency Action :
Accept the documents submitted and check as to relevance and completeness.
If complete, prepare the Disbursement Voucher with complete attachments. If not, notify the client to submit lacking documents
Fees to be Paid: None
Processing Time : 30 minutes
Person Responsible:
Gina De Villa
Step 3
Step 3
Wait for the Disbursement Voucher while being prepared
Agency Action :
Prepare the Disbursement Voucher and attachments and hand-in to the client after the preparation
Fees to be Paid: None
Processing Time : 2 hours
Person Responsible:
Gina De Villa
Step 4
Step 4
Receive the Disbursement Voucher, bring to other offices for the required signatures and forward the same to the Accounting Office for review
Agency Action :
The Municipal Engineer and other authorized personnel sign the Disbursement Voucher and other attached documents
Fees to be Paid: None
Processing Time : 15 minutes
Person Responsible:
Engr. Gilberto F. Mercado
Engr. Pedro B. Buela
Engr. Jon Louie P. Salapare
Engr. David B. Hernandez
Total Time:
None
3 hours and 15 minutes
Process - B. For procurement of services (Pakyaw)
Process - B. For procurement of services (Pakyaw)
Step 1
Step 1
Submit the letter of request for inspection
Agency Action :
Receive the letter of request and verify the project name and location
Fees to be Paid: None
Processing Time : 3 minutes
Person Responsible:
Engr. Jon Louie P. Salapare
Engr. Pedro B. Buela
Engr. Honeylet C. Carandang
Engr. David B. Hernandez
Step 2
Step 2
Wait for the result of the inspection
Agency Action :
Proceed to the project site to conduct the inspection. If the services rendered is complete, notify the client to submit the requirements listed in the checklist; if not let the client complete the services and return for re-inspection.
Fees to be Paid: None
Processing Time : 2 hours
Person Responsible:
Engr. Jon Louie P. Salapare
Engr. Pedro B. Buela
Engr. Honeylet C. Carandang
Engr. David B. Hernandez
Step 3
Step 3
Submit requirements listed in the checklist
Agency Action :
Receive other documents and check as to relevance and completeness.
If the documents are complete, prepare the Disbursement Voucher.
If not, notify the client to submit the lacking documents.
Fees to be Paid: None
Processing Time : 30 minutes
Person Responsible:
Gina De Villa
Step 4
Step 4
Wait for the Disbursement Voucher while being prepared
Agency Action :
Prepare the Disbursement Voucher with complete attachments and hand-in to the client after the preparation
Fees to be Paid: None
Processing Time : 2 hours
Person Responsible:
Gina De Villa
Step 5
Step 5
Receive the Disbursement Voucher, bring to other offices for the required signatures and forward the same to the Accounting Office for review
Agency Action :
The Municipal Engineer and other authorized personnel sign the Disbursement Voucher and other attached documents
Fees to be Paid: None
Processing Time : 15 minutes
Person Responsible:
Engr. Gilberto F. Mercado
Engr. Pedro B. Buela
Engr. Jon Louie P. Salapare
Engr. Honeylet C. Carandang
Engr. David B. Hernandez
Total Time:
None
4 hours and 48 minutes
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