Preparation of Bidding Documents for prospected Bidders

V. Preparation of Bidding Documents for prospected Bidders

Implementation of projects through the process of bidding is done by posting the proposed projects in the Philippine Government Electronic Procurement System (PhilGeps). The prospected bidders browse the website to look for the projects that they may want to join in the bidding. Bidding documents are available and prepared in the Office of the Municipal Engineer after submission of requirements and payment of necessary fees

Office or Division : Office of the Municipal Engineer
Classification : Simple
Types of Transaction : G2C - Government to Client
Who may avail: Any individual or entity 

Checklist of Requirements

Process

Step 1

Submit the letter of intent and Bid Notice Abstract

Agency Action :
Receive the Letter of Intent and Bid Notice Abstract and determine the name and location of the project

Fees to be Paid: None

Processing Time : 15 minutes

Person Responsible:
Gina P. De Villa

Step 2

Wait for the issuance of Order of Payment

Agency Action :
Prepare the Order of Payment and hand-in to the client thereafter

Fees to be Paid: None

Processing Time : 15 minutes

Person Responsible:
Gina P. De Villa

Step 3

Receive the Order of Payment and proceed to the Municipal Treasurer’s Office to pay the necessary fees

Agency Action :
Wait for the Official Receipt from the client

Fees to be Paid:  
500K and below – 500.00;
More than 500K – 1M, 1K;
More than 1M – 5M, 5K;
More than 5M – 10M, 10K;
More than 10M – 50M, 25K;
More than 50M – 500M, 50K;
More than 500M, 75K

Processing Time : 15 minutes

Person Responsible:
MTO Clerk

Step 4

Return to the Municipal Engineering Office and give the Official Receipt of payment made and wait for the completion of the documents

Agency Action :
Receive the Official receipt and prepare the bidding documents and attachments and hand-in to the client thereafter

Fees to be Paid: None

Processing Time : 1 hour and                                       30 minutes

Person Responsible:
Gina P. De Villa

Total Time:

Varies

2 hours and 15 minutes